Annual Reports of the Department of Foreign Affairs

QUESTION NO: 1414

PUBLISHED IN INTERNAL QUESTION PAPER NO 31 OF 13 OCTOBER 2006

Mr D H M Gibson (DA) to ask the Minister of Foreign Affairs:
In respect of the 2004-05 and 2005-06 annual reports of her department and the annual reports of each statutory and other entity reporting to her,
what was the (i) budgeted cost, (ii) actual cost and (iii) unit cost of each annual report and (b) how many copies of each were (i) produced and (ii) distributed?
[N1868E]

REPLY
Part 1 of Question 1414

Please note that there were no statutory and other entities reporting to the Minister of Foreign Affairs during the 2004/05 financial year. In respect of the 2004/05 annual report of the department (a) the (i) budgeted cost was R310 000 (inclusive of projected distribution costs of R50 700) and (ii) actual cost was R251 637.30 (exclusive of distribution costs) and (iii) unit cost of each annual report was R83.87c and (b) the amount of copies (i) produced were 3000 and (ii) 2979 copies have been distributed.

Please note that there were no statutory and other entities reporting to the Minister of Foreign Affairs during the 2005/06 financial year. In respect of the 2005/06 annual report of the department (a) the (i) budgeted cost was R370 000 (inclusive of projected distribution costs of R70 000) and (ii) actual cost was R179 000 (exclusive of distribution costs) and (iii) unit cost of each annual report was R59.35c and (b) the amount of copies (i) produced were 3000 and (ii) thus far 1 500 copies have been distributed and distribution will be concluded by 30 November 2006.