Amount of copies printed and cost of each Annual Report that was produced by the Department of International Relations and Cooperation and its entities for the 2011-12 Financial Year

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NATIONAL ASSEMBLY

FOR WRITTEN REPLY

QUESTION NO: 3385 (NW4290E)

PUBLISHED IN INTERNAL QUESTION PAPER NO 42-2012 OF 23 NOVEMBER 2012

Mr S Esau (DA) to ask the Minister of International Relations and Cooperation:

1. (a) How many copies of each annual report that was produced by (i) her department and (ii) the entities reporting to her were commissioned for print in the 2011-12 financial year, (b) how many copies were actually printed and (c) what were the (i) total and (ii) individual costs of printing these reports;

2. (a) who printed each specified report, (b) how was the specified printer decided upon and (c) on what date did the specified printer deliver the report to the specified entity;

3. whether any of the specified reports that had been printed were found to be unsatisfactory; if not, what is the position in this regard; if so, in each case, (a) which reports, (b) for which entity, (c) by which printer, (d) what action was taken and (e) what were the costs?

Reply

1. (a)(i) In respect of the 2011/12 Annual Report of the department, 3 000 copies were produced (ii) in respect of the 2011/12 African Renaissance and International Cooperation Fund (ARF), 1 000 copies. (b) 3 000 and 1 000 copies were printed respectively for the DIRCO Annual Report and the ARF Annual Report. (c)(i) Total actual cost was R250 000.00. This included R210 000 for the 2011/12 DIRCO Annual Report and R40 000 for the ARF Annual Report. (ii) For the DIRCO Annual Report, R70.00 per unit and for the ARF Annual Report R40.00 per unit.

2. (a) A printing company by the name of Mothogoane Business Enterprise. (b) The specified printer was decided upon based on the Departmental Accounting Officers Framework and Supply Chain Management Policy and Prescripts. A request for quotations was sent out to five (5) different companies from the departmental database and the cheapest quote was considered. (c) Sixty (60) copies of each were printed and delivered on 27/09/2012 for Parliamentary tabling on 28/09/12. The remaining copies were delivered on 04/10/12 to the Department;

3. No reports were found to be unsatisfactory.

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